The next habit to develop with email has to do with your business correspondence.

How you and your associates write emails is critically important to how you all can efficiently handle your emails.

Following are some guidelines on writing business emails.

1. When selecting your business email, avoid cutesy names like freedomwings@yourserviceprovider.com. In a group of fifty emails, it is difficult to remember the person who belongs to such an email.
Name brand yourself. You are better off using your name like, joesmith@yourserviceprovider.com or mentormaryjane@yourserviceprovider.com in your email address.
This assures that the recipient will immediately know who you are and is more likely to address your email sooner and not think of it as junk mail.

2. Be specific and clear in your subject line, make it relevant to your topic.

3. Remember to sign your name and include your contact information to the end of your message.

4. Remember that your business associates are as busy as you are and need to keep their time with emails short as well. Keep notes for social niceties and visiting reserved for separate emails, Skype messages, or phone calls. If your upline is particularly busy, that person may have dealings with 100s of people in their organization. Remember to be respectful of that.

5. Keep your communications concise—only a few lines and stick to the facts. This has been a real challenge for me and I’ve needed to practice a lot on this skill….after all, I do love to write!

6. Fix in your mind first, “What is the end result of what I am asking?”, in other words, “What do I want, exactly.” Just ask your question.

7. Remember that your team (your downline) may not have these skills so you need to share with them how you expect emails to be sent to you. Create a document or email draft outlining your expectations.

8. Give them a clear method and time when they can communicate non essential business matters.

9. Tell them if they have a complaint or issue they need help with resolving, they are to send you a one or two line email giving a brief description of the issue and ask you for a time you can discuss it.

10. When asking for your upline’s time on a 3-way call, put “coaching call request” in subject line. In the body of the email, give the days & times your prospective client is available, and time zone. Leave other details for a later briefing with your upline if they so desire.

By keeping your email communications to the point, you will soon notice a huge time savings in this area.

Most people who are building a home business, find the information in this book to be critical to their success…but some don’t.

Wishing You a Lifetime of Success!
Karen
Success In 10 Steps

Everybody knows, we all have the same 24 hours in every day…no matter where we live in the world.

Now that you have tracked your time expenditures and set up your Daily Activities chart, let’s look at a few of the ways we spend time on our business and personal activities.

One of the biggest time consumers I’ve encountered is email. I send and receive email to & from various sources: family, friends, business contacts and personal business. It doesn’t sound like a lot, but I got to the point of feeling swallowed alive by correspondence.

Here are a few tips I’ll share with you that helped me tame the wild email beast.

First

I set up different email accounts for the different groups of people I interact with.

Your Internet Service Provider should provide you with the ability to create several email addresses. I use Comcast & they offer 7 additional accounts.
If you have a website, your web hosting service allows you to create several email addresses as well.

Another option is to use a free service such as Gmail or Hotmail. These services are less likely to ban mass emailings (such as you what you would receive from your MLM company).

Additionally, the emails are stored on their servers & never downloaded to your computer, which can protect you from harmful viruses. This is handy in the event your computer crashes since your addresses & saved emails are on their server.

Here’s how I’ve done it…

I’ve kept my original Comcast email for family and friends communications and personal business.
I use my email from my cattery website, www.kadokits.com, for all communications with my “cat” friends, cat Yahoo groups, and cat related business.

For my MLM business and Mentoring For Free, I opened up a Gmail account. I use this email address for the online sites I use for business activities like Direct Matches, You-Tube, and Facebook.

I have been able to prioritize my use of time interacting with my emails much more efficiently now.
Each day, as I review my schedule, I choose which email categories I can spend time on & how much time I can spend on each.

Next

Set a time limit for yourself and stick to it! If you’re getting too many “fun forwards”, ask people not to send them to you, or make a decision to delete the unread ones every week.

If you love those “fun forwards”, be sure to delegate a set amount of time every week for reading those. Likewise, be sure to set aside time for non-business emails with family and friends.

Always look at the value of spending the time on emails.
You can’t read everything in depth…learn to skim for the essentials.

Most people get very excited about the training and teaching we offer for free at Mentoring For Free, but some don’t.

Wishing you a Lifetime of Success!
Karen

Those of us who work from home, often face the challenge of being able to efficiently manage our time.

This holds true for people who are working full time from home, stay-at-home moms creating a second income from home, and part-timers who are working around a full-time outside job and family responsibilities.

Wherever you fall in this spectrum, you only have 24 hours a day to spend on your activities, just like everybody else.
How you budget these hours is critical to how successful you will be in your business.

There is one thing you need to do first before we move forward…

In order to effectively know how to budget your time, you need to have a clear idea of how you are currently spending your time.

Step One: Create a Time Expenditure Table.

• Get a sheet of paper, and divide it into 7 columns.
• Label the top of each column with the days of the week.
• Along the left side of the paper, write times in 30 minute increments, from the time you get up until the time you go to bed.
• Start by writing in all of your fixed activities: wake-up, shower, meals, kids off to school, go to work, business training calls, etc.
• Place your Time Expenditure Table where it is handy to write on at anytime…on the fridge, a clipboard, the wall, etc.
• Now, every day, you must commit yourself to writing down everything you do in the time slots for each day. No time slot should be empty, even if you take a nap…write it down!
• This point is important! When you are doing business related activities, like computer time, be specific about what activities you are doing!

Step Two: Study Your Time Expenditure Table
 
At the end of the seven days, you will need to study your Time Expenditure Table closely.
You will be able to see how much time you spent with family, daily living activities, recreation, your job, on the computer, personal development, etc.

When you examine business related activities, take note of how much time you are spending on emails, following links elsewhere, surfing, reading/watching/commenting on other people’s blogs, lenses, profiles, & videos, etc.

You need to answer to yourself, how much time are you getting distracted by non-productive activities, non-business related emails, links, & websites, and family & friend interuptions.

Step Three: Your final analysis
 
This is the time you need to be clear about your priorities.
You need to know what you want out of your business and how important these things are to you.

You also need to decide what activities you are spending your limit of 24 hours a day on that you are willing to sacrifice.
This won’t be easy, but you must do it if you are serious about building a successful home-based business.

Once you decide where you can trim away time, condense activities, and eliminate waste, you will need to make another Time Expenditure Table.

Only this time, we will call it Time Expenditure of Daily Activities.

• Write in your fixed activities.
• Write in times you will devote to uninterrupted business activities.
• Write in times you are leaving open for family, friends, personal development, & leisure activities.
• Remember to include ordinarily “dead” time, like breaks at work, waiting for appointments, commute, etc. You can pack these spare minutes with reading or connecting with business associates.

There you have it!
You are on your way to more efficiently managing your time!
As always, if you need any help, please don’t hesitate to call me at (541) 484-5455 or email me at mentor.karen.j.miller@gmail.com.

Karen